Board governance, done properly.
The board portal, the statutory registers and the s251A minute book in one platform that understands the Corporations Act — so every meeting is quorate, every resolution is cited, and every record stands up.
From notice to a signed minute book, in one thread
The agenda, the board pack, a quorum-checked meeting and the s251A minute that records it — one continuous thread, not a folder of PDFs and a spreadsheet.
- Notice & board pack with the agenda and motions
- Live quorum check against the entity’s officers
- Motions, movers and the recorded vote
- A signed s251A minute book — immutable once signed
Circulating resolutions that know the law
Directors’ (s248A), members’ (s249A) and sole-member (s249B) circulating resolutions, each with the right threshold and citation for the company type. A passed resolution is immutable.
- The right resolution type for the company
- Correct threshold and section citation
- Eligible signers drawn from the live register
- Passed resolutions are append-only at the database
The registers ASIC expects, kept right
Officers, members, interests and charges — effective-dated and append-only, with a full appointment and cessation history, ready for the annual review.
- Officer & members registers with full history
- Interests and charges, effective-dated
- Cease an officer and they leave quorum & voting at once
- A clean export for the annual review
Conflicted voting handled as data, not a checklist
s191 disclosures and s194/s195 conflicted voting applied from the entity’s regime — and re-computed when your constitution displaces the replaceable rule.
- s191 interest disclosures, append-only
- s194 / s195 exclusion from the entity’s regime
- Excluded directors drop out of quorum & the vote
- Re-computed when the constitution displaces the rule
A group of companies, governed as one
Hold a parent and its subsidiaries together. See every entity’s officers, meetings and obligations rolled up for the group — while each company keeps its own board, registers and statutory record, exactly as the law requires.
- Holding company + subsidiaries on one board
- Group-wide roll-up of officers and obligations
- Each entity keeps its own separate record
- Mixed regimes — Pty Ltd, public, charity, association
A private briefing for every director
Each director gets one place for the agenda and papers, the decisions to vote, their pre-votes, their declared interests and their open actions — with the binding vote still taken in the room.
- Agenda, papers and the decisions to vote
- Pre-votes that carry into the meeting
- Declared interests surfaced before the vote
- Open actions with an owner and a due date
The statute is in the software, not the checklist
The rules that decide a quorum, a voting threshold or a conflict aren’t buried in a policy document — they’re data Quorum applies for you, with the section cited on every outcome.
Company-type aware. A Pty Ltd, a public company and a single-member company are offered exactly the resolutions the Act allows them — and nothing it doesn’t.
Constitution-aware. Displace a replaceable rule in governance settings and the conflict and threshold logic re-computes — your constitution, honoured.
Cited and effective-dated. Every decision carries its citation (s248A, s249A, s251A), and the compliance rules are effective-dated so the record reflects the law as it stood.
Append-only by design. Signed minutes, passed resolutions and the statutory registers are immutable at the database — added to, never quietly rewritten.
How Cohiva Quorum compares
See how the board-governance options stack up
Quorum’s unique edge: the Corporations Act is in the software — every resolution cited, conflicted voting applied from the entity’s regime, and the whole record append-only at the database.
| Capability | Cohiva Quorum | Diligent | BoardPro | Spreadsheets |
|---|---|---|---|---|
| Board portal — agenda, papers & pre-votes | ||||
| Corporations-Act-aware resolutions (cited) | ||||
| Conflicted-voting as regime data (s194/s195) | ||||
| Statutory registers (officers, members, interests) | Partial | Partial | Partial | |
| s251A signed minute book, immutable | Partial | |||
| Append-only at the database | ||||
| Group oversight — holdco + subsidiaries | ||||
| Compliance obligations & ASIC dates | Partial | |||
| Built for AU boards (ACNC / associations) | Partial | |||
| Single sign-on via the Cohiva platform |
Built for the people who keep the record
Representative of the company secretaries, directors and advisers Quorum is designed for.
Notice, board pack, the meeting itself and a signed minute book all live in one thread now. Our s251A obligation looks after itself.
It knows the difference between our Pty Ltd, the public company and the charity, and only offers each one the resolutions the Act actually allows.
Directors finally have one private place for their papers, their pre-votes and their declared interests. Conflicts handle themselves.
Governance that scales with your board
Plans are managed on the Cohiva platform — what you see here is live. Start with a single company or run a whole group from one board.
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All plans subscribe through the Cohiva marketplace.
Each organisation’s record is its own
Quorum isolates every organisation in its own data boundary — one board can never read another’s register, meetings or minute book. Authentication is handled by the Cohiva platform; the governance record stays yours.
Isolated by entity
A hard in-tenant boundary — scoped reads, scoped writes, no cross-entity leakage.
Single sign-on
Authentication via the Cohiva platform — no separate password to manage or lose.
Auditable
An append-only access and change log behind the record, for when a question is asked later.
Give your board a record that stands up.
See how Quorum runs a board end-to-end — notice to signed minute book — for a single company or a whole group. We’ll walk you through it with your own governance in mind.